Vaccination Guidance

On the Vaccinations home page you will be able to access:

• Vaccination Checker - enter an animal ID to check its BTV-3 vaccination status. Note: This lookup is now accessible to any user with an active ScotEID account. The status returned will be one of the following:
  • Vaccinated
  • Partial
  • Expired
  • No results found (displays if the animal has not been vaccinated or records have not yet been uploaded).
• View All Vaccinations - view all stock you have recorded as having been vaccinated
• Cattle on holding - a list of all the cattle on your holding and their vaccination status
• Sheep - a list of the sheep you have vaccinated
• Goats - a list of the goats you have vaccinated
• Record Vaccinations - choose to record individual IDs (all species) or flock mark only (sheep and goats):
  • Record Individual Vaccinations
  • Record Flock Vaccinations

1. Click on either Record Individual Vaccinations or Record Flock Vaccinations.


2. Complete Vaccination details form:
   • Select the Disease – currently limited to Bluetongue
   • Enter a reference (optional), e.g. bulling heifers; breeding cows; rams; breeding ewes
   • Select the Species vaccinated – Cattle; Sheep; Goats
   • Choose the Product name – Bultavo-3; BLUEVAC-3; Syvazul BTV
   • Choose the Dose Type – Primary single dose; Primary first dose; Primary second dose; Booster

   Some species require two primary vaccinations administered 3 weeks apart; these are indicated on the Dose type dropdown by "Primary first dose" and "Primary second dose". For species that only require a single vaccination, select "Primary single dose".

   • Select the Treatment date
   • Check the Next Dose due date (auto-populated after selecting the Species and Dose Type)
   • Enter the Batch No(s) from the vaccine bottle/packaging
   • Enter or verify the CPH animals were vaccinated on
   • If using an ID/tag file, tick the Upload ID/tag file checkbox; otherwise leave it unticked (applicable to only Record Individual Vaccinations)

   Instead of manually entering/selecting animal IDs, a file containing the IDs can be uploaded. Such files can be generated by EID readers; exported from farm software packages; or created via a spreadsheet or txt file. Please note that there is no common standard for files generated by EID readers or exported from farm software, so results vary. A comma separated values (csv) file is the best format to use. List all IDs in one column, preferably without spaces in the ID.

   • Confirm that you have followed the vaccine instructions
   • Add any further comments as required
   • Click on Continue once you have completed the form


3. Enter/select the IDs of vaccinated animals. Depending on if you are recording Individual Vaccinations or Flock Vaccinations, along with which Dose Type is selected, you will be presented with a variation of screens in this step.

Record Individual Vaccinations

• If using an ID/tag file:
• Click on Choose file to select your prepared ID/tag file. A comma separated values (csv) file is the best format to use.
• Click on Continue to upload the file.
• The animal IDs will be presented and you will have the option to manually add more IDs or delete any shown IDs.

• Click on Continue to submit the IDs.
• Primary first dose OR Primary single dose: Cattle
  
• Select cattle IDs using the 'Cattle select' table presented by entering 3 or 4 digits to quick filter animals, or by scanning the passport, or by using the checkboxes to select the cattle

• After selecting all vaccinated animal IDs, click on Continue.
• Primary first dose OR Primary single dose: Sheep/Goats
  
• Using the entry form, add the full UK tag number of each vaccinated animal, ie UK50012300111.
• If all animals have the same flock mark, after you have entered the first ID you can simply enter the last 5 digits of the subsequent IDs and the flock mark will be adopted from the previous entry.
  
• You must use the official UK identification, please do not use pedigree society IDs
• After entering all vaccinated animal IDs, click on Continue.
• Primary second dose OR Booster dose: Cattle
  
• You will be presented with the 'Cattle select followup' table showing previously vaccinated cattle. Select cattle IDs by entering 3 or 4 digits to quick filter animals, or by scanning the passport, or by using the checkboxes to select the cattle

• After selecting all vaccinated animal IDs, click on Continue.
• Primary second dose OR Booster dose: Sheep/Goats
  
• You will be presented with a table of previously vaccinated sheep batches. Click on the + icon to view the IDs; select all IDs by ticking the top most checkbox next to Animal ID; OR select individual IDs by ticking the checkbox next to the ID itself. You can select IDs from multiple batches.

• Selected IDs will be listed below the table.
• After selecting all vaccinated animal IDs, click on Continue.

Record Flock Vaccinations


• All dose types
  
• Using the entry form, enter the flock number and head count of each batch.
  
• Use the dropdown to change between UK and XI (Northern Ireland) tags
• After entering all vaccinated flock numbers and head counts, click on Continue.

4. Check over the Confirm vaccination details page then click on Submit to record the vaccination.
   • If you need to edit any information, use the Edit link to navigate back to the vaccination details form, make your corrections and continue through submission again

Please note: Printing a vaccination report is only available to the keeper who recorded the most recent vaccination for that animal.

1. Click the Vaccination Checker link.
   
   
2. Enter the Animal ID.
   
   
3. Click the Lookup button.
   
   
4. Choose your print option: you can print the record for just the individual animal ID, or print all IDs within that vaccinated batch.
   
   
5. A printable PDF will either open in a new browser tab or download automatically, depending on your browser settings.
   
   
6. Note for movements: If you print a batch report but only some animals from that batch are moving, please manually highlight the animals being moved or strike through the ones staying on the holding.